APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description
N/A

Recommendation

That the February 21, 2017 (Monthly Work Session) and February 21, 2017 (Regular Board Meeting) minutes be approved.

Attachment: 022117 WS minutes.pdf
Attachment: 022117 Board Mtg minutes.pdf

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description
N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.

Attachment: Board March 7, 2017 (Regular).pdf
Attachment: Board March 7, 2017 (Addendum 1).pdf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description

Reassignment of students to schools within the county have been approved by the Reassignment Review Committee in accordance with policies with the School Board.  They are presented for formal ratification.

Recommendation
That the reassignment of students to schools be ratified as presented.

Attachment: 3.7.17 Reassignments for School Board Meeting.pdf (Confidential Item) 

GENERAL ITEMS

9. APPROVAL OF SALARY SCHEDULE

Description
The revised salary schedule for Assistant Superintendent is being presented to the School Board for approval.

Recommendation
That the salary schedule be approved as presented.

Attachment: Assistant Superintendent.pdf

AGREEMENTS/CONTRACTS

10. APPROVAL OF AFFILIATION AGREEMENT BETWEEN ENGLEWOOD COMMUNITY HOSPITAL, INC. d/b/a ENGLEWOOD COMMUNITY HOSPITAL AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
The School Board offers to enrolled students a Health Science program, and Englewood Community Hospital manages a health care facility.  The School Board desires to provide to its students a clinical learning experience and Englewood Community Hospital has agreed to make its facility available to School Board for such purposes.

Recommendation
That the Affiliation between Englewood Community Hospital and The School Board of Sarasota County, Florida be approved as presented.

Attachment: Englewood Community Hosp 2017 - 2020.pdf

11. APPROVAL OF CONTRACT FOR SERVICES BY INDEPENDENT CONTRACTOR BETWEEN BEHAVIOR CARE, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA FOR BEHAVIOR SPECIALIST SUPPORT

Description
This contract for services by independent contractors between Behavior Care, Inc. and the School Board of Sarasota County, Florida is for Behavior Specialist Support. This is being presented because the collective payments have exceeded the $50,000 limit.

Recommendation
That the contract for services by independent contractors between Behavior Care, Inc. and the School Board of Sarasota County, Florida for Behavior Specialist Support be approved as presented.

Attachment: 310 behavior contract.pdf

12. APPROVAL OF AFFILIATION AGREEMENT BETWEEN VENICE ANIMAL CLINIC AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
The School Board offers to enrolled students a Veterinary Assisting program and Venice Animal Clinic manages a veterinary/animal care facility.  The School Board desires to provide to its students a clinical learning experience through the application of knowledge and clinical skills in a veterinary/animal care facility and Venice Animal Clinic has agreed to make its facility available to School Board for such purposes.

Recommendation
That the Affiliation Agreement between Venice Animal Clinic and The School Board of Sarasota County, Florida be approved as presented.

Attachment: Venice Animal Clinic 2017 - 2020.pdf

13. APPROVAL OF SARASOTA COUNTYY SCHOOLS PURCHASE OF PHASE 2.4 DESKTOP AND NOTEBOOK COMPUTERS AND SERVICES FROM HEWLETT-PACKARD COMPANY

Description
Hewlett-Packard Company has provided Sarasota County Schools with a comprehensive product and service program utilizing the State of Colorado, Department of Human Services RFP #NC91001100ITS. This provides ongoing asset management, deployment logistics, warranty and repair support and service management. This agreement provides the district with a turnkey leasing solution for computer replenishment that proves the best of product and services. It is based on a 4-year lease for equipment utilization, management, warranty, repair and support. Key benefits of this agreement are: This effort is year 4 of a 4-year plan for computer refresh and deployment district-wide, and prepares Sarasota schools to meet the standards for digital testing requirements. Computers removed from the schools involved in this phase and less than 6 years of age will be deployed to other District schools. All computers greater than 5 years old will be first made available for our Texcellence program prior to releasing them to a recycler for disposal.

Recommendation
That the lease proposal from Hewlett-Packard Company be approved for award and purchase with a not to exceed value of $11.8M, and grant the Chair authorization to execute final lease documents.

Attachment: Advance Pricing Agreement Sarasota.pdf
Attachment: MLPA Incumbency Cert Sarasota.pdf

14. APPROVAL OF AGREEMENT BETWEEN SIVIC SOLUTIONS GROUP, LLC AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA FOR MEDICAID FEE FOR SERVICE BILLING

Description

The Sarasota School district is involved in Medicaid Fee for Service Billing for educational health, behavioral and therapy services, to eligible ESE students.  Funding is provided through Medicaid reimbursement.

Recommendation
That the agreement between Sivic Solutions Group, LLC and the School Board of Sarasota County, Florida for fee for service Medicaid billing in the amount of $42,000, be approved as presented.

Attachment: SivicSolutionsGroupLLC March 2017.pdf

GRANTS

15. APPROVAL OF THE FULL STEAM AHEAD GRANT PROPOSAL TO THE LOWE'S FOUNDATION FOR WILKINSON ELEMENTARY SCHOOL

Description
COMPETITIVE: A grant of $5,000 will help create an inviting outdoor learning environment in the Wilkinson Elementary courtyard for Science, Technology, Engineering, Arts and Mathematics (STEAM) learning.

Recommendation
That the Full STEAM Ahead grant proposal be approved.

Attachment: Full STEAM Ahead.pdf

16. APPROVAL OF THE TAKE IT OUTSIDE GRANT PROPOSAL TO THE SARASOTA BAY ESTUARY PROGRAM FOR WILKINSON ELEMENTARY SCHOOL

Description
COMPETITIVE: Grant funds of $3,000 will support environmental education using the revamped Wilkinson Elementary courtyard, butterfly garden and vegetable garden.

Recommendation
That the Take it Outside grant proposal be approved.

Attachment: Take it Outside.pdf

17. APPROVAL OF THE SUMMER LEARNING ACADEMY APPLICATION TO THE NEW YORK LIFE FOUNDATION

Description
COMPETITIVE: The New York Life Foundation Excellence in Summer Learning Award recognizes high quality, innovative summer learning programs with a $10,000 award.

Recommendation
That the Summer Learning Academy application be approved.

Attachment: Summer Learning Acad.pdf

18. APPROVAL OF THE ARTS INTEGRATION FOR TEACHERS SERVING STUDENTS WITH DISABILITIES GRANT PROPOSAL TO THE FINE ARTS SOCIETY OF SARASOTA FOR ALL SCHOOLS

Description
COMPETITIVE: Grant funds of $5,000 will help provide access and equity to the arts for students with disabilities.

Recommendation
That the Arts Integration for Teachers Serving Students with Disabilities grant proposal be approved.

Attachment: Arts Integr.pdf

19. APPROVAL OF THE INSPIRATION IN WRITING GRANT PROPOSAL TO THE COMMUNITY FOUNDATION OF SARASOTA COUNTY FOR LAUREL NOKOMIS SCHOOL

Description
NON-COMPETITIVE: Grant funds of $2,200 will allow Laurel Nokomis School students to attend live theater and improve their writing skills.

Recommendation
That the Inspiration in Writing grant proposal be approved.

Attachment: Inspir in Writing.pdf

20. APPROVAL OF THE TURTLE TECH GRANT PROPOSAL TO THE COMMUNITY FOUNDATION OF SARASOTA COUNTY FOR GULF GATE ELEMENTARY SCHOOL

Description
NON-COMPETITIVE: Grant funds of $2,160 will allow Gulf Gate Elementary third grade students to visit Mote Marine Aquarium to improve their understanding of the marine environment.

Recommendation
That the Turtle Tech grant proposal be approved.

Attachment: Turtle Tech.pdf

21. APPROVAL OF THE PRESIDENTIAL YOUTH FITNESS PROGRAM GRANT PROPOSAL TO THE NATIONAL FOUNDATION ON FITNESS, SPORTS & NUTRITION FOR 22 DISTRICT SCHOOLS

Description
COMPETITIVE: Each participating school (Atwater, Bay Haven, Brentwood, Englewood, Glenallen, Gocio, Lakeview, Pine View, Tatum Ridge, Toledo Blade, Tuttle, Wilkinson, Heron Creek, McIntosh, Sarasota Middle, Venice Middle, Suncoast Polytech, Imagine North Port, Sarasota Academy of the Arts, SKY Academy Englewood, and Sarasota School for Innovative Studies [elementary and secondary]) will receive up to $1,000 worth of Physical Education equipment, books and student incentives to help students become more physically fit.

Recommendation
That the Presidential Youth Fitness Program grant proposal be approved.

Attachment: Pres Youth Fitness Prog.pdf

FIELD TRIPS

22. APPROVAL OF MIDDLE AND HIGH SCHOOL STUDENTS TO ATTEND THE VEX ROBOTICS WORLD TOURNAMENT IN LOUISVILLE, KENTUCKY ON APRIL 19-23, 2017

Description
This is a world level competition for VEX Robotics where students that competed at the state level were advanced to the next level taking place in Louisville, Kentucky.

Recommendation
That the selected middle and high school students attend the VEX Robotics Tournament in Louisville, Kentucky on April 19-23, 2017 be approved as presented.

MATERIALS MANAGEMENT

23. APPROVAL OF CLASSIFICATION OF INOPERATIVE EQUIPMENT AND FURNITURE AS PROPERTY TO BE DELETED

Description
The custodian of the property (cost center heads) have certified it to be traded in on new equipment, unaccounted for, not repairable or otherwise inoperable. Property still on hand after reallocation will be salvaged for any useful parts and then sold at auction.

Recommendation
That the classification of equipment and furniture, as property to be deleted, be approved as presented.

Attachment: Deletion Report 3.7.17.pdf

CONSTRUCTION

24. ACCEPTANCE OF CONSTRUCTION SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO THE CONTRACTOR FOR THE EMMA E. BOOKER ELEMENTARY SCHOOL MEDIA CENTER RENOVATION.

Description
All work has been completed. The final project costs have been internally audited and are enclosed in Final Contractor's Application and Certificate for Payment. The Director of Construction Services Department has determined that the project is complete in accordance with state statutes.

Recommendation
That the project be accepted as complete and the final payment to the contractor be approved as presented.

Attachment: EEB Media Fin Pymt.pdf

25. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES' CHANGE ORDERS

Description
The Construction Services' Change Orders are summarized on the enclosure for ease of review. These change orders collectively total a decrease of ($167,197.97) in gross contract dollars. Included in these change orders are ($138,844.02) credit for Direct Material Purchases; the corresponding Direct Material Purchase Orders of ($130,937.75) result a net of $7,906.27 in sales tax savings.

Recommendation
That the Construction Services Change Orders be approved and/or ratified as presented.

Attachment: MAR07CO.pdf

26. APPROVAL OF ARCHITECT'S CONTRACT FOR THE BRENTWOOD ELEMENTARY SCHOOL CAFETERIA REPLACEMENT AND HVAC RENOVATION PROJECT

Description
The project's scope of work shall include architectural services to upgrade the campus to address an undersized and over-utilized cafeteria and upgrade other campus facilities, including air handlers. The project will be multi-phased. On January 24, 2017, the Director of Construction Services and a member of the Professional Services Selection Committee (PSSC) met with representatives of Sweet Sparkman Architects, Inc. and successfully negotiated a contract for the Brentwood Elementary School Cafeteria Replacement and HVAC Renovation project. The amount of this contract is $781,876.00. These contract documents have been approved by the School Board attorney and are available for review at the Construction Services Department. The construction budget is approximately $12,500,000.00. Funds for this project will be available in the capital budget account.

Recommendation
That the contract with Sweet Sparkman Architects, Inc. for design professional services for the design and construction administration of the Brentwood Elementary School Cafeteria Replacement and HVAC Replacement Renovation project be approved as presented.

27. APPROVAL OF CONSTRUCTION MANAGER'S PRE-CONTRUCTION SERVICES CONTRACT FOR THE BRENTWOOD ELEMENTARY SCHOOL CAFETERIA REPLACEMENT AND HVAC RENOVATION PROJECT

Description
The project's scope of work shall include pre-construction services to upgrade the campus to address an undersized and over-utilized cafeteria and upgrade other campus facilities including air handlers. The project will be multi-phased. On 2/16/2017, the Director of Construction Services and a member of the Professional Services Selection Committee (PSSC) met with representatives from Jon F. Swift, Inc., to negotiate a contract for this project. This contract covers the pre-construction portion only for this project. The contract for construction will be negotiated separately at a later date. The amount of this contract is $62,960.00. These contract documents have been approved the School Board attorney and are available for review at the Construction Services Department. The total project budget is $12,500,000.00. Funds for this project are available in the capital budget account.

Recommendation
That the construction manager's pre-construction services contract with Jon F. Swift, Inc., for the Brentwood Elementary School Cafeteria Replacement and HVAC Renovation project be approved as presented.

FINANCE

28. APPROVAL OF THE SUPERINTENDENT'S FINANCIAL STATEMENTS FOR THE MONTH ENDING JANUARY 31, 2017

Description
The Superintendent's Financial Statements for the month ending January 31, 2017 did not reflect any unexpected trends for the third quarter of the 2016-2017 fiscal year. With the District becoming self-insured for health coverage as of January 1, 2016, the Internal Service funds reflect greater revenues and expenditures as well as restricted fund balance amounts when compared to the financial statements for the same time last year. In addition, budgeted usage of fund balance in the internal service funds are higher to cover claims that have been incurred, but not paid.

Recommendation
That the Board approve the Superintendent's Financial Statements for the month ending January 31, 2017.

Attachment: Jan16-17 supers.pdf
Attachment: Superintendent's Report Attachment A January.pdf